We developed a streamlined Supplier Quotation Management Portal for
Union Coop to simplify and secure the supplier engagement and bidding process—
enabling purchase officers to operate with speed, clarity, and transparency.
🛠️ Key Phases & Deliverables:
Supplier Registration:
Purchase Officers (POs) can onboard new suppliers quickly—no document uploads required.
Quotation Invitation & Bidding:
POs can send item lists to suppliers. Suppliers receive email notifications and place their bids directly on the portal.
Secure Bidding Process:
All quotations remain locked until the bidding phase ends—ensuring no visibility or tampering of submitted prices.
Smart Recommendation Engine:
The system intelligently suggests optimal suppliers based on:
📦 Item quality & specifications
⭐ Supplier ratings
💰 Pricing
🚚 Delivery timelines
Negotiation & Approval Workflow:
POs can negotiate through the platform, after which final quotes are routed to managers for approval.
Quotation Committee Access:
Once approved, a committee enters a PIN code to unlock all quotations. They can:
🔄 Change suppliers if needed
✏️ Modify awarded items or quantities
🏆 Finalize and award the quotation
Real-Time Notifications:
Suppliers receive timely updates about awards, negotiations, and next steps.
🚀 Outcome:
The portal transformed Union Coop’s procurement process into a transparent, traceable, and efficient workflow—
enabling faster decision-making, stronger vendor relations, and smarter purchasing outcomes.
